In our professional lives Emails have become very essential means of official communication more or less globally. While writing emails some dos and don’ts should be followed for better impression. Here we have listed 6 such practices or ‘don’ts’, one should give up.In our professional lives Emails have become very essential means of official communication more or less globally. While writing emails some dos and don’ts should be followed for better impression. Here we have listed 6 such practices or ‘don’ts’, one should give up.
01) Marking as ‘urgent’ emails that aren’t urgent
If you misuse the urgent marker in case of any such email which is not so urgent at all can lose attention from the recipient against any further emails. As result when you finally do send a real urgent email, no one may pay attention to that one.
02) Writing words in ALL CAPS
WHERE ARE YOU?!?! That’s what using all caps looks like. Except you want to send a bold email to recipient, turn off your CAPS LOCK.
03) Replying all
If your email or reply to any email is practically necessary for everyone to receive in the group , only then select ‘Reply All’ otherwise not.
04) Cc’ing and Bcc’ing
If officially not permitted, at any other situation, information which not yours is sharing it to third party is irritating. It could also be accountability. When you’re cc’ing , please remember that No one likes to have someone else decide to cc someone without being asked first.
In case of Bcc’ing, recipient who has been bcc’d, the first thing he thinks is, if sender is bcc’ing me on this, who else has sender bcc’d on other emails? Bcc’ing expresses mistrust and privacy. If sender needs to forward an email to someone who officially should not be on the network then there should be a separate email for that person.
05) Sending emails at 2 am
Even though present work culture is with the 24/7 world, most people maintain time schedule may be annoyed on your email at crazy hour. They may think you as a workaholic who doesn’t have a life or think you’re compulsive. If motivation hits you at odd hours of the night, then write the email, save it in drafts folder and do send it during working hours.
06) Using a unclear subject line
“It’s me,” “Hey,” or “FYI” these type of subjects doesn’t give any clear idea of what sender is emailing about to recipient and there is a chance of not opening email as a result. An official email is perfect when it’s clear and concise. Giving the recipient a hint can push them to read and reply quicker.”
7) Adding too many typos
“Sent from my iPhone,” something like that is a poor email. If the email is essential to send out while travelling, it’s significant enough to look over before you send it out.